Collaborating with guests in Microsoft 365

Collaboration with external guests in Microsoft 365, Teams, SharePoint or OneDrive has never been easier! With just an email address, users can seamlessly connect and work together, boosting productivity and fostering innovation.

However, as much as we value convenience, we understand that administrators face unique challenges in ensuring smooth guest access validation and maintaining robust data protection within the organization.

Administrator challenges:

• Guest account management
  Without complete information, guest accounts and their access tend to linger indefinitely, cluttering up your system and potentially posing security risks.

• Ownership ambiguity
  Determining responsibility for guest accounts can become a puzzle, leading to confusion and inefficiencies in managing access rights.

• Access management complexity
  Over time, it becomes unclear whether guest access is still required or correctly configured, making access management a potential headache.

• Messy Active Directory
  The influx of guest accounts can clutter up your Active Directory, affecting overall system organization and performance.

• Communication confusion
  Contacting guest accounts or sharing content may result in misunderstandings and hinder smooth collaboration experiences.

Key benefits of Guests

Guests offers the following key benefits to Microsoft 365 organizations:

• Guest governance and lifecycle automation
  Guests automates the entire guest lifecycle, from onboarding to offboarding. With predefined templates and policies, you can streamline the process and ensure that guests are managed consistently and according to established rules.

• Know your guests, their hosts and status
  Guests enables you to have a clear overview of your guests, including their hosts and status. This visibility allows you to effectively track and manage guest access within your organization.

• Handover guest care to your staff
  By leveraging the Microsoft Teams app, Guests enables IT administrators to delegate guest management responsibilities to the users. This shift in responsibility allows users to take ownership of guest management while maintaining compliance with established policies.

• Relax your IT
  Overall, Guests provides IT organizations with the freedom to focus on other critical tasks while ensuring that their Microsoft 365 Environment is protected from unauthorized access by guests. With improved guest management, you can maintain a tidy Microsoft Entra ID. have full control over guest access, and enable collaboration in a secure and efficient manner.